POSITION SUMMARY:
This program will equip a future HR leader to discern and pursue their vocation by gaining experience in administrative and HR generalist activities.
ORGANIZATIONAL VALUES: Rooted in our Christian faith, daily work reflects the Values of Hospitality, Stewardship, Unity, and Excellence.
ESSENTIAL FUNCTIONS:
- Assist with Learning and Development Facilitator Tools
- Become certified in ADP’s LMS “Learn” module
- Migrate Litmos SAP supplemental library courses into the ADP system, approximately 1500 courses.
- Check uploads to ensure all materials and videos are viewable by participants
- Provide assistance with onboarding of Summer Staff
- Assist with I9 review, completion, and E-Verify processing
- Ensure successful completion of sexual abuse awareness training with passing exam score
- Assist with processing of background checks
- Maintain worksheet/log for State Inspector
- Assist in the candidate review and selection process of full-time staff
- Work with hiring managers
- Review and modification of existing job descriptions, or creation of job description for new positions
- Selection of qualified applicants to present to hiring manager
- Post internal and external postings of job descriptions
- Download candidate resumes and update spreadsheet
- Coordinate interviews with selected candidates and hiring manager, Using email and Outlook Calendar
- Complete an IT checklist for new employees which creates an email address, provides required office equipment, and coordinates office space in advance of employee’s arrival
- Work with hiring managers
- Assist with onboarding of new employees
- Coordinate schedules with onboarding team members and new employees
- Gather and prepare materials in advance of orientation
- Assemble new hire employee files for each employee
- Other duties may be assigned on a temporary and infrequent basis.
QUALIFICATIONS:
- High school diploma required, and college credit hours preferred; HR major a plus
- Experience working with Office 365 software: Word, Excel, and Outlook
COMPETENCIES:
- Takes initiative in independent work in addition to being a team contributor
- Strong communication skills including attentive listening, speaking, and writing
- Displays sound judgment and careful discretion in making decisions
- Exemplifies confidentiality with highly sensitive information
- Showcases follow-through to the end when given projects to accomplish
- Ability to set boundaries between professional and personal relationships
- Adaptable to frequently changing work environment
PHYSICAL REQUIREMENTS:
- The employee may occasionally lift and/or move items up to 25 pounds
- Must have ability to independently drive a vehicle
WORK ENVIRONMENT:
- Working includes both an indoor office setting and a camp/retreat setting with uneven terrain and varying weather conditions
- May include an occasional weekend and evenings at the camp location
- Routinely uses standard office equipment such as computers, phones and multi-function printers.
If interested, please contact Ty Miyahara, HR Business Partner @ H. E. Butt Foundation at tmiyahara@hebfdn.org or call at 830-315-9264. You may apply at https://www.hebfdn.org on the “Work with Us” tab, scroll down to the Human Resources Summer Seasonal Intern listing and click on the work “Apply” to get an application form. We look forward to meeting you!
